Trade Finance Online self-service functions

Managing common tasks in Trade Finance Online

The following guides are designed to help with managing commonly performed tasks in Trade Finance Online.

• Downloading Transaction Advice
• Downloading an Outstanding Trade Transaction Report
• Creating and maintaining Bank Accounts
• Creating Standard Clauses

Additional Trade Finance Online guidance

You may also be interested in additional Trade Finance Online guides, covering:

• Creating, extending and repaying a Trade Finance loan
• Requesting and managing an Import Letter of Credit

How to download Transaction Advice

Make sure you’re logged into NAB Connect to get started.

1. From the Products menu, select ‘Trade Finance’ to open Trade Finance Online (TFO).
2. From the Trade Services menu in TFO, select the relevant ‘Transaction Type’ that you wish to obtain an advice for, then under the Live tab, identify the transaction you wish to view or download the transaction advice for.
3. Move your mouse under the Actions column next to the transaction, where available options will appear as ‘Amend’, ‘Correspondence’, ‘Cancel’, ‘View’ or ‘Details’.
4. Select ‘Details’.
5. The Details screen displays ‘Transaction Details’, ‘Events’ and ‘Additional Information’ tabs.
6. Select the ‘Additional Information’ tab.
7. In the Bank Attachments section, under the Actions, select ‘Download’ to download a copy of the Transaction Advice. You can also select ‘View’ if you wish to view the advice before downloading.

How to access and download an Outstanding Trade Transaction Report

Make sure you’re logged into NAB Connect to get started.

1. From the Products menu, select ‘Trade Finance’ to open Trade Finance Online (TFO).
2. From the Common Services menu in TFO, select ‘Balances and Transactions’, then from the options list, select ‘Outstanding Trade Transaction Report’. This will allow you to preview the report.

Outstanding Trade Transaction Report (OTTR)

1. Select the ‘Download File’ dropdown and choose from CSV, Spreadsheet or PDF.
   Note: OTTR displays as at close of prior business day processing (Australian Eastern Standard Time).

Historical Outstanding Trade Transaction Report (H-OTTR)

1. Select the ‘Historical report’ box, input the ‘Month’ and ‘Year’ fields and select Search.
2. Select the Download File dropdown and choose from CSV, Spreadsheet or PDF.
   Note: H-OTTR displays as at close of month end business day processing (Australian Eastern Standard Time). For historical data greater than 18 months old or prior to February 2024, contact your Trade and Working Capital Specialist.

How to create accounts and maintain the Trade Finance Online bank account list

Make sure you’re logged into NAB Connect to get started.

1. From the Products menu, select ‘Trade Finance’ to open Trade Finance Online (TFO).
2. From the Administration menu in TFO, select ‘Data Maintenance’ and then on the Data Maintenance screen, select ‘Accounts’ from the options.
3. To amend existing accounts, select from the options in the right-hand column next to the account you wish to amend – you can select to ‘Edit’, ‘Delete’ or ‘View’ existing accounts.
4. To add a new account, select ‘Add a new account’ on the Maintain Accounts screen.
5. Add the account details in the Main Details section:
   • Entity within your organisation that will use this account. Select the magnifying glass icon to search from available entities.
     Note: Select * (asterisk) for a wildcard search if the account will be used by all entities.
   • Account Number, enter a maximum of 35 characters.
     Note: For AUD, include BSB details.
   • Select the magnifying glass icon to search for the currency name.
   • Account Type options available are:
     • BBAN – Basic Bank Account Number, for AUD.
     • IBAN – International Bank Account Number, for foreign currency.
     • UPIC – Universal Payment Identification Code.
     • Other – Recommended selection.
   • Address is an optional field.
6. Select Save to create the account.

How to create Standard Clauses

Make sure you’re logged into NAB Connect to get started.

1. From the Products menu, select ‘Trade Finance’ to open Trade Finance Online (TFO).
2. From the Trade Services menu in TFO, select the relevant Transaction Type that you wish to create or update a ‘Standard Clause’ for.
3. Select the quotation mark icon on the side of the input field while you input the transaction details. For example, select ‘Phrases’ under the ‘Documents Required’ field.
4. You can also access and amend Clauses via these alternative steps:
   • From the Administration menu in TFO, select ‘Data Maintenance’.
   • Select ‘Clauses’ and select from the options, ‘Add a new Clause’, or ‘Edit’, ‘Delete’ or ‘View’ next to the Clause you wish to amend.
5. From the List of Clauses, select ‘Create New Clause’, and complete all of the fields:
   • Define the Entities that can use the new Clause. Select from the pre-populated dropdown box.
   • Abbreviated Name is the identifier (short name) for the Clause, without any space and maximum 35 characters.
   • Type can either be ‘Static Clause’ or ‘Dynamic Clause’.
     Note: ‘Static Clause’ is recommended as the text of this Clause type does not change, and this can be overtyped once populated into a transaction.
   • Select the ‘Types of Product’ for which the Clause will be available.
     Note: Select * (asterisk) for a wildcard search, to include all the products.
   • Category connects the Clause to a particular attribute of the transaction.
     Note: Select * (asterisk) for a wildcard search, to include all the categories.
   • Input a brief description of the Standard Clause for when it is used.
     Note: Description has a maximum of 100 characters.
   • The content of the Clause, which may include frequently used instructions or explanations.
   Note: Please ensure to commence each clause with a plus sign “+”, as this will signify the start of a new point in SWIFT messages. See below table for suggested Clauses by product.
6. Once all fields are complete, select Save to create the Claus.

Suggested Clauses by products